ScoutBooking.com

Terms & Conditions

Version 14 November 2024

1. Definitions

In these terms and conditions, the following terms are defined as follows:
"Provider": The company that delivers the online booking service. I.e. Capesso Europe B.V. in Kapelle 
"Administrator": The client who uses the service to manage and book campsites or buildings.
"Services" All products and services offered by the Provider.

2. Applicability

These terms and conditions apply to all offers, agreements, and deliveries of services or products by the Provider.

3. Services

The Provider commits to delivering online booking services, including updating software and performing regular backups, as agreed between the Provider and the Administrator.

4. Fees

For the services, the Administrator pays a fixed annual fee, to be paid in advance each year. All prices quoted by the Provider are exclusive of VAT and include only what is specified in the agreement/offer.

5. Additional Work

Any work or services requested by the Administrator beyond the agreed-upon services are considered additional work and will be invoiced separately.  

6. Term and Termination

The agreement is entered into for a period of one year and will be automatically renewed unless one of the parties terminates it with due observance of the notice period of one month.

7. Complaints and Liability

Complaints regarding work performed and/or the invoice amount must be submitted in writing within 14 days of the date of the documents or information being disputed, or within 14 days of discovering the defect if the Administrator demonstrates that the defect could not reasonably have been discovered earlier. Complaints do not suspend the Administrator's payment obligation.  
If a complaint is justified, the Administrator may choose between an adjustment of the invoiced costs, rectifying or re-performing the rejected work free of charge, or partially/fully canceling the assignment with proportional reimbursement of any costs already paid. The Provider's liability is limited to the fees paid by the Administrator over the last 12 months or the amount covered by liability insurance.

8. Intellectual Property

All intellectual property rights to the services provided by the Provider remain the property of the Provider. Texts and images provided by the Administrator remain the property of the Administrator, but may be used by the Provider for use within Scouting-blokhut.nl and for promotional purposes of Scouting-blokhut.nl.

9. Confidentiality

Both parties are obliged to maintain the confidentiality of all confidential information obtained from each other or other sources within the scope of their agreement.  
The Provider may use limited information, such as the Administrator's name and logo, for commercial purposes. This may include mentioning these details to other clients, displaying them on the Provider's website, or including them in a brochure, but will not include personnel data unless specifically agreed otherwise.

10. Delays Due to Data Submission

The Provider is not liable for delays in service delivery caused directly or indirectly by late or incorrect data submission by the Administrator. The Administrator is responsible for ensuring that all necessary information is provided to the Provider in a timely and accurate manner. The Provider may suspend the execution of the agreement until the required data is received, without liability for delays or non-performance.

11. Copyrights and Indemnification

If the Administrator shares content (e.g., photos or text) with the Provider, the Administrator guarantees they have the rights to use the content and that it does not infringe on third-party rights. Should third-party claims arise due to this content, the Administrator indemnifies the Provider against all claims, damages, liabilities, costs, and expenses, including reasonable legal fees.

12. Conflicting Provisions

If these terms and conditions conflict with the agreement, the provisions in the agreement prevail.  

13. Dispute Resolution

These terms and conditions are governed by Dutch law. Disputes will be resolved as much as possible through mutual consultation or otherwise by the competent court in the Provider's jurisdiction.

14. Amendments to the terms and conditions

15. Final Provisions

If any provision of these terms and conditions is found to be invalid or unenforceable, the remaining provisions will remain in full force and effect.